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Information Compliance


Subject access requests

Under data protection legislation an individual has the right to access the information that an organisation holds about them. Accessing personal data in this way is known as making a subject access request.  (Subject access requests are different to requests submitted under FOI legislation, which relate to information about the organisation itself.)

You are entitled:

  • to be informed whether your personal data are being processed by the University of Cambridge

  • to be sent a copy of your personal data (normally as of the date of receipt of your request), subject to any applicable exemptions and the removal of other people's personal data as appropriate

  • to be sent certain information about your personal data

Your subject access request to the University may be submitted in whatever format you wish, but we have created a standard Subject Access Request Form for your convenience, which may be completed and emailed to or sent in the post to the address on the form.  Using the form will help us to verify your identity and give a timely and accurate response to your request.  There is no charge to make a subject access request.

On receipt of your request, we will let you know the statutory deadline by which we will reply. If, on receipt of our response, you consider that the University has not dealt correctly with your request, please email If you are still not satisfied, you should contact the Information Commissioner's Office.


Exercising other data protection rights

Under data protection legislation an individual has various other rights.  These rights requests may be submitted in whatever format you wish, but we recommend that you email to ensure a timely response to your request.

Please try to be as specific as possible about what personal data you are asking to be rectified, erased, restricted or ported, or the nature of your objection.  As with subject access requests, it helps to attach a picture/scan of one form of photo ID to enable us to swiftly verify your identity.